Stafford County - Finance Department

Finance

The Finance and Budget Department is responsible for safeguarding the resources of Stafford County taxpayers by establishing, maintaining and enforcing sound fiscal policies for the County, promptly disbursing funds and accounting for the County’s financial resources. It oversees the County’s debt issuances and assures that such transactions are financially and legally sound.

The Finance and Budget Department shares both the responsibility and opportunity to help the County achieve its vision. The department is committed to teamwork and recognizes the contributions of each team member.

Payments to vendors are approved by the Board of Supervisors at regular meeting held on the 1st and 3rd Tuesday of each month. The checks are mailed within 3 days of the Board's approval. Any questions regarding your payment will be answered by the Accounts Payable Department at (540) 658-8615 or (540) 658-4527.

CORE SERVICES:

Accounting: The Accounting Division produces the Comprehensive Annual Financial Report (CAFR) as well as other financial reports for state and federal reporting. Provides support to all County departments, vendors and outside agencies. The division is responsible for maintaining accurate accounting of all County funds in compliance with APA regulations. The division is also responsible for generating and distributing paychecks, W2’s, vendor accounts payable checks and 1099’s. It also provides internal support for all Sunguard HTE users.

Administers: Payroll, Accounts Payable, Accounting/ Financial Reporting, Accounts Receivable, Debt Management

Budget: The Budget Division provides the primary support to the County Administrator in the developing, publishing and implementing of the County’s budgets and capital improvement plan. The Budget Division also provides frequent financial planning and analytical services to the County Administrator and Board of Supervisors in order to maintain fiscal integrity and accountability.

The Proposed Budget Book, the Annual Adopted Budget Book, Quarterly and Mid-Year Budget Reviews, and the Proposed Capital Improvements Plan, are documents produced by the Budget Office using guidelines developed by the Government Finance Officers Association.

Purchasing: The Purchasing Office reviews and processes all bids and proposals for the County and the School Board to ensure that the best value is obtained for each public dollar spent in accordance with the Virginia Public Procurement Act (VPPA) and the Stafford County Procurement Code. Purchasing administers the P-Card Program for small-dollar purchases and is responsible for compliance with all rules and regulations associated with the program. This office is also responsible for the disposition of County surplus property, the issuance of purchase orders, and administering all standard contracts for services and supplies.

Risk Management: Risk Management is responsible for securing insurance for all property, liability and vehicles. The Risk Manager works with all County employees on Workers’ Compensation and other insurance claims. In addition, this office works with other departments to develop safety programs and promote safe working conditions adhering to all Federal Occupational Safety and Health Administration (OSHA) and State (VOSH) regulations.

Administers: Workers Compensation program, Safety programs, Property and vehicle claims, Maintaining insurance polices, Drug program, Driving program

Records Management & Storeroom: The County is required to retain and destroy its public records in compliance with the Virginia Public Records Act. The storeroom analyzes needs and orders & dispenses County-wide supplies, such as stationery. The records management and storeroom functions reports to the Risk Manager.

The following documents are available in Adobe® Acrobat (PDF) format. For more information, see downloading instructions for the "Acrobat Reader" .