October 4, 1005

BOARD OF SUPERVISORS
COUNTY OF STAFFORD
STAFFORD, VIRGINIA

MINUTES

Regular Meeting
October 4, 1005

Call to Order. A Regular Meeting of the Stafford County Board of Supervisors was called to order by Gary D. Pash, at 1:05 P. M., Tuesday, October 4, 2005, in the Board Chambers, Stafford County Administration Center.

Roll Call. The following members were present: Gary F. Snellings, Vice Chairman; Jack R. Cavalier; Peter J. Fields; Robert C. Gibbons; Kandy A. Hilliard, Mark W. Osborn; Gary D. Pash, Chairman.

Also in attendance were: Steve Crosby, County Administrator; Joseph L. Howard, County Attorney; and Marty Y. Beard, Chief Deputy Clerk.

Hearing no objections from the Board, the Chairman stated hat the Presentation of Proclamations would be before Public Presentations.

Legislative; Presentation of Proclamations.
Designate October 2005 as Domestic Violence Awareness Month in Stafford. The Chairman presented the proclamation to the staff of the Rappahannock Area Council on Domestic Violence.
Designate October 2005 as Community Pride Month in Stafford. The Chairman presented the proclamation to the staff of the Rappahannock Regional Solid Waste Management Board (R-Board).
Designate October 2005 as “Meet the Blind Month” in Stafford. The Chairman presented the proclamation to Michael Casey of the National Federation of the Blind.

Presentation by the Public. The following persons spoke on topics as identified:

Patricia Kurpiel - Accokeek Creek.
- Resource protection.

Legislative; Report of the Superintendent of the Schools. Dr. Jean Murray, Division Superintendent of Schools, gave a presentation on current school issues and responded to Board members questions.

Legislative; Presentation and Committee Reports by Board Members. Board members spoke on topics as identified:

Mr. Cavalier - Barrier removal at the Mine Road Commuter Parking lot.

Mr. Fields - Attended Virginia Sustainable Futures Conference.
- Attended meeting of the Rappahannock River Basin Commission.

Mr. Gibbons - Cost of Competing.
- Stafford England Friendship Association Tenth Anniversary.
- Garrisonville Road.
- Mountain View High School installation of traffic signal.
- Attended Goodwill Industries Grand Opening off Doc Stone Road.
- Transportation Forum.
- Congratulated Mr. Osborn on efforts on the Leeland Station parking lot expansion.
- Virginia Railway Express.
- Reappointed to the National Association of Counties Transportation Committee.
- Virginia Department Of Transportation Six-Year Plan.
- Emergency Operations Plan.
- HOT Lane Proposals.

Ms. Hilliard - Attended Goodwill Industries Grand Opening.
- Agenda for Boards, Authorities, Commissions and Committees.
- Town Hall Meeting.
- “Make a Difference Day” on October 22, 2005.
- Attended Incorporate Crime Prevention through Environmental Design seminar.
- Attended Austin Run HOA meeting; illegal dump site.
- 50th Anniversary of Boy Scout Troop 840.
- Dedication of Charles A. Cooper Building.
- Additional parking spaces at Virginia Railway Express Commuter Lot at Brooke.
- Encouraged participation in “Reality Check”.
- Expressed appreciation to Cathy Riddle, Public Information Manager.

Mr. Osborn - Attended Stafford England Friendship Association celebrations.
- Stafford Rotary event at the Regional Airport.
- Attended groundbreaking at VRE Leeland Station.
- Meeting with Falls Run/Del Web residents,
- Remove Item 6 from Consent Agenda.

Mr. Pash - Town Hall Meeting.
- Attended Stafford England Friendship Association celebrations.
- 50th Anniversary of Boy Scout Troop 840.
- Attended meeting at Hampton Oaks HOA.

Mr. Pash motioned, seconded by Mr. Gibbons, to adopt proposed Resolution R05-375.

The Voting Board tally was:
Yea: (7) Fields, Gibbons, Hilliard, Osborn, Pash, Snellings, Cavalier
Nay: (0)

Resolution R05-375 reads as follows:

REQUEST THAT A TRAFFIC STUDY BE COMPLETED BY
OCTOBER 31, 2005.

Whereas, Chapter 15.2-2028 of the Code of Virginia, (1950) as amended, regarding regulation of traffic allows every locality may regulate and control the operation of motor and other vehicles that the movement of vehicular and pedestrian travel and traffic on streets, highways, roads, alleys, bridges, viaducts, subways, underpasses and other public rights-of-way and places, provided such regulations shall not be inconsistent with the provisions of Chapter 13 (Section 46.2-1300 et seq.) of Title 46.2.; and

Whereas, there have been numerous studies of the traffic flow at Northampton Boulevard and Eustace Road, each of which has indicated an increase in traffic flow to an extent that extrapolation of the growth would indicate that the intersection would now meet required traffic warrants for a stoplight; and

Whereas, the latest traffic study of Northampton Boulevard and Eustace Road has been delayed time and again, the latest slippage occurring in June 2005; and

Whereas the Virginia Department of Transportation (VDOT) will not allow the installation of a 4 way stop at that intersection; and

Whereas, the safety and well being of both drivers and pedestrians in Garrisonville and other districts is adversely impacted by the lack of a functioning stoplight at this location; and

Whereas, VDOT now has three stop lights and one yellow flashing light signal that have been approved and funded by the Board and information has been lacking as to the start or completion dates; and

Whereas, the Board has a policy of responding proactively to protect the health and wellbeing of its citizens; and

Whereas, the Board recently approved negotiating an Architectural and Engineering Contracts for specified road projects;

NOW, THEREFORE, BE IT RESOLVED, by the Stafford County Board of Supervisors on this 4th day of October that unless a traffic study is done on Northampton Boulevard and Eustace Road by October 31st that extrapolation of studies will meet traffic warrants for installation of a stoplight at that intersection and Stafford County will immediately request funding from PRTC to contract the design and construction of a stoplight at the Northampton Blvd and Eustace Rd.; and

BE IT FURTHER RESOLVED to contract the construction and design of the other previously approved and funding allocated stoplights and warning lights.

Mr. Snellings - Transportation funding issues.
- Mountain View Road opening delayed..
- Requested status report of County reservoirs.
- Federal funds issued for widening of Warrenton Road.
- Redskins Football Team recent games.
- Remove items 10 and 11a from Consent Agenda.

Legislative; Endorse American Legion Post 290 Expansion Project. Mr. Snellings motioned, seconded by Mr. Cavalier, to endorse the American Legion Post 290 project.

The Voting Board tally was:
Yea: (7) Gibbons, Hilliard, Osborn, Pash, Snellings, Cavalier, Fields
Nay: (0)

Legislative; Report of the County Attorney. Mr. Joseph L. Howard, County Attorney, commented on the following:

- Closed Meeting agenda changes.

Legislative; Report of the County Administrator. Mr. Steve Crosby, County Administrator, commented on the following:

- Introduced Michael Muse as new Director of Social Services.
- Recycling and cleanup efforts for electronics and household hazard waste is October 22, 2005.
- Community Pride Week is October 15-23, 2005.
- “Make a Difference Day” is October 22, 2005.
- United Way Campaign.
- Fiscal report.

Mr. Gibbons
Continued - Signs in right-of-ways.

Legislative; Consent Agenda. Mr. Gibbons motioned, seconded by Mr. Fields, to adopt the Consent Agenda consisting of Items 1 thru 12, omitting items 6, 10, and 11a.

The Voting Board tally was:
Yea: (7) Hilliard, Osborn, Pash, Snellings, Cavalier, Fields, Gibbons
Nay: (0)

Item 1. Legislative; Approve Minutes of Board Meetings. Regular Meeting of September 6, 2005, and Regular Meeting of September 20, 2005.

Item 2. Administration; Approve Proclamations.

Designate October 2005 as Domestic Violence Awareness Month in Stafford.

Proclamation P05-32 reads as follows:

A PROCLAMATION TO DESIGNATE OCTOBER 2005 AS
DOMESTIC VIOLENCE AWARENESS MONTH IN STAFFORD

WHEREAS, sexual and domestic violence are intolerable crimes which impact each citizen of Stafford, whether they are themselves a victim or survivor of violence, or a family member, partner, neighbor or co-worker of a victim; and

WHEREAS, no single person, organization, agency or community can eliminate sexual and domestic violence, but must work together to educate the public about preventing such violence, supporting victims, survivors and their families, and increasing funding for agencies providing services to these members of the community; and

WHEREAS, the Rappahannock Council on Domestic Violence has led the way in addressing sexual and domestic violence by providing 24-hour hotline services to victims and their families; responding to emergency calls; offering support and information; and aiding survivors in the healing process; and

WHEREAS, ending sexual and domestic violence in Stafford County involves active public and private efforts, including educating the public about what sexual and domestic violence are, how to prevent it, and how every segment of the society can work together to better address this terrible cruelty; and

WHEREAS, the Rappahannock Council on Domestic Violence will hold a candlelight vigil on Thursday, October 20, 2005, at Hurkamp Park in downtown Fredericksburg, beginning at 7:00 p.m., to raise awareness about the prevalence of this problem and strengthen the community’s resolve to put an end to the violence; and

WHEREAS, the Board desires to bring to the attention of citizens everywhere the efforts of the Rappahannock Council on Domestic Violence and to urge citizens to support the victims of domestic violence;

NOW, THEREFORE, BE IT PROCLAIMED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that October 2005 be and it hereby is proclaimed as Domestic Violence Awareness Month in Stafford.

Recognize and Commend Justin and Brian Barker and Laura Carpenter.

Proclamation P05-33 reads as follows:

A PROCLAMATION TO RECOGNIZE AND COMMEND
BRIAN AND JUSTIN BARKER, LAURA CARPENTER,
AND LISA AMES FOR THEIR HEROISM

WHEREAS, On Friday, September 23, 2005, a young woman was involved in a life-threatening accident when she lost control of her car on Hartwood Road and crashed with tremendous force into a tree; and

WHEREAS, three Mountain View High School students, brothers Justin and Brian Barker, both sophomores, and Laura Carpenter, a junior, were waiting for their school bus when they witnessed the accident; and

WHEREAS, Justin and Brian Barker rushed to the burning car and began to extricate the victim, while Laura Carpenter called out to her mother, Lisa Ames, who was still in their residence, to dial 9-1-1; and

WHEREAS, an unidentified Good Samaritan, a man in a pickup, stopped to help Justin and Brian unfasten the young woman’s seat belt and free one of her legs which had been penned by the car’s engine when it was shoved into the passenger compartment by the force of the impact; and

WHEREAS, Justin and Brian, with no thought for their own safety and surrounded by burning trees and brush, carried the victim to safety in a nearby field just as the vehicle became fully engulfed in flames and exploded; and

WHEREAS, Laura Carpenter and her mother talked to the young woman and kept her calm until rescue personnel arrived, and Lisa Ames was able to get enough information from the victim to track down her mother at her workplace in northern Virginia and assure her that, although her daughter was seriously injured, she had survived the wreck; and

WHEREAS, the Board desires to bring to the attention of citizens everywhere the bravery, quick thinking and selfless actions of these five heroic individuals;

NOW, THEREFORE, BE IT PROCLAIMED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that Brian and Justin Barker, Laura Carpenter, Lisa Ames, and the unidentified Good Samaritan be and they hereby are recognized and commended for saving the life of a fellow citizen.

Item 3. Finance; Reappropriate Funds from FY2005 to FY2006 for Operating Purchase Orders and Incomplete Commitments.

Resolution R05-338 reads as follows:

A RESOLUTION TO Reappropriate Funds from FY2005 TO
FY2006 for OPERaTING Purchase Orders and Incomplete Commitments

WHEREAS, the Code of Virginia stipulates that appropriations be approved for the maximum of one fiscal year only and that appropriations expire or lapse at the end of a fiscal year; and
WHEREAS, the County has executed orders or contracts for the purchase of goods and services that were not received by June 30, 2005, and for which funding was provided in prior years; and
WHEREAS, various projects approved and funded in prior years were not completed by June 30, 2005;
NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the amounts for outstanding encumbrances and incomplete projects as of June 30, 2005, be and they hereby are appropriated to Fiscal Year 2006 as follows:
GENERAL FUND
Board of Supervisors $ 9,000
County Administration $ 6,350
County Attorney $ 263,429
Human Resources $ 19,500
Commissioner of the Revenue $ 27,241
Treasurer $ 20,000
Finance $ 46,947
Budget $ 1,600
Computer Services $ 177,610
Geographic Info Systems $ 32,164
Circuit Court Judges $ 17,876
General District Court $ 3,000
Clerk of Circuit Court $ 114,804
Commonwealth Attorney $ 467
Sheriff $ 145,697
Code Administration $ 284,506
Emergency Management $ 109,913
Property Management $ 110,069
Social Services $ 48,070
Non-Departmental $ 142,199
Parks & Recreation $ 81,030
Planning $ 505,146
Economic Development $ 8,000
Capital Projects $ 40,828

Total General Fund $ 2,215,446

TRANSPORTATION FUND $ 22,876

UTILITIES FUND $ 631,295

Grand Total $ 2,869,617

Item 4. Finance; Approve Expenditure Listings.

Resolution R05-362 reads as follows:

A RESOLUTION TO APPROVE EXPENDITURE LISTING (EL) DATED
SEPTEMBER 20, 2005 THROUGH OCTOBER 3, 2005

WHEREAS, the Board has appropriated funds to be expended for the purchase of goods and services in accordance with an approved budget; and

WHEREAS, the payments appearing on the above-referenced Listing of Expenditures represent payment of $100,000 and greater for the purchase of goods and/or services which are within the appropriated amounts;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the above-mentioned EL be and it hereby is approved.

Item 5. Planning; Refer to the Planning Commission Recommended Changes to the Zoning and Subdivision Ordinance Regarding A Signed Statement from the Virginia Department of Health on Preliminary Subdivision Plans, Changes to Proffers by the Board of Supervisors, Disclosure of Real Parties in Interest, and Staff Review and Planning Commission Decisions for Preliminary Subdivision Plans.

Resolution R05-364 reads as follows:

A RESOLUTION TO REFER AMENDMENTS OF THE ZONING AND SUBDIVISION ORDINANCE TO THE PLANNING COMMISSION FOR RECOMMENDATIONS.

WHEREAS, Proposed Ordinance O05-52 will amend Section 22-58, Contents, of the Subdivision Ordinance to require a signed statement on preliminary subdivision plans by the Virginia Department of Health; and

WHEREAS, Proposed Ordinance O05-53 will amend Section 28-163, Review, of the Zoning Ordinance to no longer require changes to proffers by the Board to be reviewed and recommended by the Planning Commission; and

WHEREAS, Proposed Ordinance O05-54 will amend Section 28-185, Conditional Use Permit; Section 28-203, Submission; Section 28-297, Disclosure of Real Parties in Interest; and Section 28-348, Filing of Application to the Board, Application Fee, of the Zoning Ordinance to require listing of owners of properties subject to an application that is submitted to the Board of Supervisors or Board of Zoning Appeals for a decision; and

WHEREAS, Proposed Ordinance O05-55 will amend Section 22-60, Staff review; and Section 22-63, Decisions, of the Subdivision Ordinance to amend the
requirements for the review of a preliminary subdivision plan by staff and the Planning Commission; and

WHEREAS, the Board finds that public necessity, convenience, general welfare, or good subdivision practice requires adoption of such a ordinances; and

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that Proposed Ordinances O05-52, O05-53, O05-54 and O05-55 be and it hereby is referred to the Planning Commission for its consideration; and

BE IT FURTHER RESOLVED that the Planning Commission be and it hereby is requested to make its recommendation for Proposed Ordinance O05-52 by December 3, 2005; and

BE IT FURTHER RESOLVED that the Planning Commission be and it hereby is requested to make its recommendation for Proposed Ordinances O05-53, O05-54, and O05-55 by January 12, 2006.

Item 7. Public Services; Petition VDOT to Include the Following Streets in the State Secondary Road System.

Resolution R05-352 reads as follows:

A RESOLUTION WHICH PETITIONS THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO INCLUDE CAPTAIN JOHNS COVE
WITHIN COLONIAL PORT SUBDIVISION, SECTION 1B IN THE
STATE SECONDARY ROAD SYSTEM

WHEREAS, the Board, pursuant to Section 33.1-229 of the Code of Virginia (1950), as amended, desires to add Captain Johns Cove within Colonial Port Subdivision, Section 1B in the State Secondary Road System; and

WHEREAS, the Virginia Department of Transportation (VDOT) has inspected this street and found it acceptable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October 2005, that the Virginia Department of Transportation (VDOT) be and it hereby is petitioned to include the following street within Colonial Port Subdivision, Section 1B in the State Secondary Road System:

Street Station Length
Captain Johns Cove Fr: Clark Street 0.12 Miles
To: 0.12 Mi. East of Clark Street 50' ROW

An unrestricted right-of-way (ROW), as indicated above, for the street with necessary easements for cuts, fills and drainage is guaranteed, as evidenced by Plat of Record entitled Colonial Port Subdivision, Section 1B, LR 010002525, recorded February 15, 2001; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the developer and the Residency Administrator of VDOT.

Resolution R05-354 reads as follows:

A RESOLUTION WHICH PETITIONS THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO INCLUDE AUSTIN RIDGE DRIVE, CENTURY STREET AND BOOTH COURT WITHIN AUSTIN RIDGE SUBDIVISION, SECTION 7, IN THE STATE SECONDARY ROAD SYSTEM

WHEREAS, the Board, pursuant to Section 33.1-229 of the Code of Virginia (1950), as amended, desires to add Austin Ridge Drive, Century Street and Booth Court within Austin Ridge Subdivision, Section 7 in the State Secondary Road System; and

WHEREAS, the Virginia Department of Transportation (VDOT) has inspected these streets and found them acceptable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October 2005, that the Virginia Department of Transportation (VDOT) be and it hereby is petitioned to include the following streets within Austin Ridge Subdivision to the State Secondary Road System:

Street Station Length

Austin Ridge Drive Fr: Inter. Folk Road 0.26 Miles
To: Inter. Century Street 90' ROW

Century Street Fr: Inter. Austin Ridge Drive 0.21 Miles
To: Inter. Booth Court 52' ROW

Booth Court Fr: 0.07 Mi. S. Inter. Century Street 0.07 Miles
To: Inter. Century Street 50' ROW

Booth Court Fr: Inter. Century Street 0.07 Miles
To: 0.07 Mi. N. Inter. Century Street 50' ROW

An unrestricted right-of-way (ROW), as indicated above, for each street with necessary easements for cuts, fills and drainage is guaranteed, as evidenced by Plat of Record entitled Austin Ridge Subdivision, Section 7, LR 030022385, recorded June 9, 2003; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the developer and the Residency Administrator of VDOT.

Resolution R05-355 reads as follows:

A RESOLUTION WHICH PETITIONS THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO INCLUDE AFFIRMED DRIVE AND CHURCHILL LANE WITHIN CHRISTY FARM SUBDIVISION,
SECTION ONE, IN THE STATE SECONDARY ROAD SYSTEM

WHEREAS, the Board, pursuant to Section 33.1-229 of the Code of Virginia (1950), as amended, desires to add Affirmed Drive and Churchill Lane within Christy Farm Subdivision in the State Secondary Road System; and

WHEREAS, the Virginia Department of Transportation (VDOT) has inspected these streets and found them acceptable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October 2005, that the Virginia Department of Transportation (VDOT) be and it hereby is petitioned to include the following streets within Christy Farm, Section 1 in the State Secondary Road System:

Street Station Length

Affirmed Drive Fr: 0.18 Mi. S. Inter. Beaver Ridge 0.13 Miles
To: Churchill Lane 50' ROW

Affirmed Drive Fr: Churchill Lane 0.39 Miles
To: 0.39 mi. W. Inter. Churchill Lane 50' ROW

Churchill Lane Fr: Affirmed Drive 0.22 Miles
To: 0.22 Mi. S. Inter. Affirmed Drive 50' ROW

An unrestricted right-of-way (ROW), as indicated above, for each street with necessary easements for cuts, fills and drainage is guaranteed, as evidenced by Plat of Record entitled Christy Farm Subdivision, Section 1, LR 000011061, recorded July 14, 2000; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the developer and the Residency Administrator of VDOT.

Resolution R05-356 reads as follows:

A RESOLUTION WHICH PETITIONS THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO INCLUDE PALACE PLACE, GILES COURT AND CANAAN COURT WITHIN HAMPTON OAKS SUBDIVISION, SECTION 13B IN THE STATE SECONDARY ROAD SYSTEM

WHEREAS, the Board, pursuant to Section 33.1-229 of the Code of Virginia (1950), as amended, desires to add Palace Place, Giles Court and Canaan Court within Hampton Oaks Subdivision, Section 13B in the State Secondary Road System; and

WHEREAS, the Virginia Department of Transportation (VDOT) has inspected these streets and found them acceptable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October 2005, that the Virginia Department of Transportation (VDOT) be and it hereby is petitioned to include the following streets within Hampton Oaks Subdivision, Section 13B in the State Secondary Road System:

Street Station Length

Palace Place Fr: Northampton Boulevard 0.04 Miles
To: Giles Court 50' ROW

Palace Place Fr: Giles Court 0.11 Miles
To: Canaan Court 50' ROW

Palace Place Fr: Canaan Court 0.08 Miles
To: 0.08 Mi. SE Inter. Canaan Court 50' ROW

Giles Court Fr: Palace Lane 0.05 Miles
To: 0.05 Mi. E. Inter. Palace Lane 50' ROW

Canaan Court Fr: Palace Lane 0.04 Miles
To: 0.04 Mi. E. Inter. Palace Lane 50' ROW

An unrestricted right-of-way (ROW), as indicated above, for each street with necessary easements for cuts, fills and drainage is guaranteed, as evidenced by Plat of Record entitled Hampton Oaks Subdivision, Section 13B, LR 010013464, recorded June 28, 2001; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the developer and the Residency Administrator of VDOT.

Resolution R05-357 reads as follows:

A RESOLUTION WHICH PETITIONS THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO INCLUDE WINDSONG WAY, DITTMAN WAY, SMALL BEAR COURT, FINCH COURT AND PARTRIDGE LANE WITHIN HUNTERS POND SUBDIVISION IN THE STATE SECONDARY ROAD SYSTEM

WHEREAS, the Board, pursuant to Section 33.1-229 of the Code of Virginia (1950), as amended, desires to add Windsong Way, Dittman Way, Small Bear Court, Finch Court and Partridge Lane within Hunters Pond Subdivision in the State Secondary Road System; and

WHEREAS, the Virginia Department of Transportation (VDOT) has inspected these streets and found them acceptable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October 2005, that the Virginia Department of Transportation (VDOT) be and it hereby is petitioned to include the following streets within Hunters Pond in the State Secondary Road System:

Street Station Length

Windsong Way Fr: Stefaniga Road 0.17 Miles
To: Dittman Way 50' ROW

Windsong Way Fr: Dittman Way 0.14 Miles
To: Small Bear Court 50' ROW

Windsong Way Fr: Small Bear Court 0.06 Miles
To: Finch Court 50' ROW

Windsong Way Fr: Finch Court 0.11 Miles
To: Partridge Lane 50' ROW

Dittman Way Fr: Stefaniga Road 0.32 Miles
To: Windsong Way 50' ROW

Small Bear Court Fr: Windsong Way 0.14 Miles
To: 0.14 Mi. W. Inter. Windsong Way 50' ROW

Finch Court Fr: Windsong Way 0.19 Miles
To: 0.19 Mi. E. Inter. Windsong Way 50' ROW

Partridge Lane Fr: 0.22 Mi. E. Inter. Windsong Way 0.22 Miles
To: Windsong Way 50' ROW

Partridge Lane Fr: Windsong Way 0.21 Miles
To: 0.21 Mi. W. Inter. Windsong Way 50' ROW

An unrestricted right-of-way (ROW), as indicated above, for each street with necessary easements for cuts, fills and drainage is guaranteed, as evidenced by Plat of Record entitled Hunters Pond Subdivision, LR 010022798, recorded October 12, 2001; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the developer and the Residency Administrator of VDOT.

Resolution R05-358 reads as follows:

A RESOLUTION WHICH PETITIONS THE VIRGINIA DEPARTMENT
OF TRANSPORTATION TO INCLUDE RIGGS ROAD, CALL COURT, DAFFAN COURT, RAVENSWORTH COURT, BIRNEY COURT AND MORRISON COURT WITHIN LEELAND STATION SUBDIVISION, SECTION 2B, IN THE STATE SECONDARY ROAD SYSTEM

WHEREAS, the Board, pursuant to Section 33.1-229 of the Code of Virginia (1950), as amended, desires to add Riggs Road, Call Court, Daffan Court, Ravensworth Court, Birney Court and Morrison Court within Leeland Station Subdivision, Section 2B in the State Secondary Road System; and

WHEREAS, the Virginia Department of Transportation (VDOT) has inspected these streets and found them acceptable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October 2005, that the Virginia Department of Transportation (VDOT) be and it hereby is petitioned to include the following streets within Leeland Station Subdivision, Section 2B in the State Secondary Road System:

Street Station Length

Riggs Road Fr: Inter. Walnut Farms Parkway 0.07 Miles
To: Inter. Daffan Court / Ravensworth Court 50' ROW

Riggs Road Fr: Inter. Daffan Court / Ravensworth Court 0.11 Miles
To: Inter. Birney Court / Morrison Court 50' ROW

Call Court Fr: Inter. Walnut Farms Parkway 0.11 Miles
To: 0.11 Mi. W. Inter. Walnut Farms Parkway 50' ROW

Daffan Court Fr: Inter. Riggs Road 0.05 Miles
To: 0.05 Mi. W. Inter. Riggs Road 50' ROW

Ravensworth Court Fr: Inter. Riggs Road 0.06 Miles
To: 0.06 Mi. E. Inter. Riggs Road 50' ROW

Birney Court Fr: Inter. Riggs Road 0.06 Miles
To: 0.06 Mi. W. Inter. Riggs Road 50' ROW

Morrison Court Fr: Inter. Riggs Road 0.05 Miles
To: 0.05 Mi. E. Inter. Riggs Road 50' ROW

An unrestricted right-of-way (ROW), as indicated above, for each street with necessary easements for cuts, fills and drainage is guaranteed, as evidenced by Plat of Record entitled Leeland Station Subdivision, Section 2B, LR 030020717, recorded May 20, 2003; and

BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the developer and the Residency Administrator of VDOT.

Item 8. County Attorney; Accept Austin Ridge School Deed.

Resolution R05-367 reads as follows:

A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR
TO ACCEPT AND EXECUTE A DEED FOR 38.5768 ACRES FROM
ROCKY RIDGE JOINT VENTURE

WHEREAS, Rocky Ridge Joint Venture has tendered a deed for a 38.5768 acre school site in fulfillment of a proffered condition in its rezoning of August 4, 1998 (O98-56); and

WHEREAS, Section 15.2-1803 of the Code of Virginia (1950), as amended, requires every deed conveying real estate to a locality to be accepted by the locality, which acceptance must appear on the face of the deed itself; and

WHEREAS, the Board desires to accept the deed to 38.5768 acres, located in the Autumn Ridge Subdivision in the Rock Hill Magisterial District, from Rocky Ridge Joint Venture;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the County Administrator be and
he hereby is authorized to accept and execute a deed to 38.5768 acres of land from Rocky Ridge Joint Venture.

Item 9. Parks and Recreation; Authorize Application for a Conditional Use Permit for Ball Field Lighting at the Moncure Property.

Resolution R05-353 reads as follows:

A RESOLUTION TO AUTHORIZE APPLICATION FOR
A CONDITIONAL USE PERMIT FOR BALL FIELD
LIGHTING AT THE MONCURE PROPERTY

WHEREAS, the County desires to make park improvements at the Moncure property; and

WHEREAS, a portion of these park improvements include the installation of ball field lighting for one football field, one soccer field, one adult softball field, and one youth softball field; and

WHEREAS, pursuant to Section 28-87 of the County Code, 1950, as amended, standards for outdoor lighting are established at a maximum height of 35 feet, and the field lights will exceed 35 feet;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the County Administrator be and he hereby is authorized to apply for a Conditional Use Permit for ball field lighting at the Moncure property.

Item 11b. Administration; Authorize a Public Hearing to Deed Austin Ridge School Site to the Schools.

Resolution R05-370 reads as follows:

A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR
TO ADVERTISE A PUBLIC HEARING TO DEED AUSTIN RIDGE SCHOOL SITE TO THE SCHOOLS

WHEREAS, Rocky Ridge Joint Venture has tendered a deed for a 38.5768 acre school site in fulfillment of a proffered condition in its rezoning of August 4, 1998 (O98-56); and

WHEREAS, in accordance with Section 15.2-1803 of the Code of Virginia (1950), as amended, which requires every deed conveying real estate to a locality to be accepted by the locality, which acceptance must appear on the face of the deed itself; and

WHEREAS, the Board accepted the deed to 38.5768 acres, located in the Autumn Ridge Subdivision in the Rock Hill Magisterial District, from Rocky Ridge Joint Venture at a meeting on October 4, 2005; and

WHEREAS, the Board desires to deed said property to the School Board;

Item 12. Utilities; Award Contract for Aeration Equipment for the Aquia Wastewater Treatment Facility.

Resolution R05-366 reads as follows:

A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR TO
EXECUTE A CONTRACT TO PROVIDE AND INSTALL NEW AERATION EQUIPMENT FOR THE AQUIA WASTEWATER TREATMENT FACILITY

WHEREAS, aeration process equipment has been in continuous operation at the Aquia Wastewater Treatment Facility since being placed in service in 1992 and is in need of being replaced; and

WHEREAS, it is in the County’s interest to replace the diffuser equipment while the aeration tanks are drained and out of service during the current upgrades; and

WHEREAS, Schrieber, LLC provided the only bid to replace these sixteen diffuser assemblies in the amount of $114,720; and

WHEREAS, Staff has determined that this amount is reasonable;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the County Administrator be and he hereby is authorized to execute a contract with Schreiber, LLC in an amount not to exceed One Hundred Fourteen Thousand Seven Hundred Twenty Dollars ($114,720) for aeration process equipment for the Aquia Wastewater Treatment Facility.

Planning; Refer Amendments to the Zoning Ordinance Regarding Resource Protection to the Community and Economic Development Standing Committee. Mr. Osborn commented.

Ms. Hilliard motioned, seconded by Mr. Osborn, to adopt proposed Resolution R05-365.

Discussion ensued.

The Voting Board tally was:
Yea: (7) Osborn, Pash, Snellings, Cavalier, Fields, Gibbons, Hilliard
Nay: (0)

Resolution R05-365 reads as follows:

A RESOLUTION TO REFER AMENDMENTS TO THE ZONING ORDINANCE REGARDING RESOURCE PROTECTION TO THE
COMMUNITY AND ECONOMIC DEVELOPMENT STANDING COMMITTEE

WHEREAS, the Board recognizes that certain areas of the County have environmentally sensitive resources; and

WHEREAS, the Board believes that these areas should be afforded additional protection measures; and

WHEREAS, the Comprehensive Plan includes goals for preservation and enhancement of the County’s natural resources; and

WHEREAS, those goals include directing development to minimize impact on sensitive environmental resources such as wetlands, floodplains, steep slopes, poor soils, streams, forested areas and shorelines; directing developments to protect slopes greater than 25 percent especially where adjacent to streams and rivers; protecting habitats of threatened and endangered species through establishment of conservation overlay districts; and requiring environmental conditions inventory and mitigation plans for new development; and

WHEREAS, the County’s Wildlife Habitat Protection Plan provides recommendations for protection of natural resources; and

WHEREAS, the Chesapeake Bay Preservation Area Plan encourages preservation of sensitive areas adjacent to tidal water bodies and streams with perennial flow; and

WHEREAS, development activities threaten natural resources through encroachment of man-made features and deposition by erosion; and

WHEREAS, the Board believes that current zoning regulations do not adequately promote good development practices in consideration of these resources; and

WHEREAS, the Board finds that public necessity, convenience, general welfare or good zoning practice requires adoption of such an ordinance;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that Proposed Ordinances O05-56 and O05-57 be and they hereby are referred to the Community and Economic Development Standing Committee for its review.

Budget; Adopt the FY2007 Budget Calendar. Mr. Snellings commented.

Mr. Snellings motioned, seconded by Mr. Osborn, to request that the Finance Standing Committee meet with the Commissioner of Revenue and bring back to the Board.

Discussion ensued.

The Voting Board tally was:
Yea: (7) Pash, Snellings, Cavalier, Fields, Gibbons, Hilliard, Osborn
Nay: (0)

Ms. Hilliard motioned, seconded by Mr. Fields, to adopt proposed Resolution R05-287.

The Voting Board tally was:
Yea: (7) Snellings, Cavalier, Fields, Gibbons, Hilliard, Osborn, Pash
Nay: (0)

Resolution R05-287 reads as follows:

A RESOLUTION TO ESTABLISH THE FISCAL YEAR 2007 BUDGET CALENDAR

WHEREAS, Section 15.2-2503 of the Code of Virginia (1950), as amended, states that the governing body shall receive the budget for the upcoming Fiscal Year by April 1st; and

WHEREAS, Section 22.1-93 of the Code of Virginia (1950), as amended, requires that the governing body prepare and approve the annual budget for the upcoming Fiscal Year for educational purposes by May 1st;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the Fiscal Year 2007 Budget Calendar be and it hereby is established as follows:
October

· October 4, 2005
Budget Calendar presented to Board of Supervisors

November

· November 15, 2005: Board of Supervisors Meeting.
Discuss Tax Relief for Elderly and Disabled qualifications

December

· December 2005: Joint Worksession with School Board.
Date to be determined

January

· January 17, 2006: Board of Supervisors Meeting
FY2006 Mid Year Budget Review presented

February

· February 7, 2006
Superintendent presents Recommended Budget to School Board

March

· March 2, 2006
Budgets Distributed to the Board

· March 6, 2006: Board Finance Committee Mtg.
Budget Work Session

· March 7, 2006: Board Public Services & Transportation Committee Mtg.
Budget Work Session
County Administrator to Present FY2007 Budget at Board Meeting

· March 14, 2006
School Board consideration and adoption of School Budget

· March 20, 2006: Board Community& Economic Development Committee Mtg.
Budget Work Session

· March 21, 2006: Board Public Safety Committee Mtg.
Budget Work Session
Authorization to advertise FY2007 Budgets at Board Meeting
April

· April 3, 2006: Board Finance Committee Mtg.
Budget Work Session

· April 4, 2006: Board Public Services & Transportation Committee Mtg.
Budget Work Session

· April 11, 2006
Public Hearing on FY2007 County Budgets at Board Meetings

· April 17, 2006: Board Community& Economic Development Committee Mtg.
Budget Work Session

· April 18, 2006:
Board Public Safety Committee Meeting
Budget Work Session Full Board
Public Hearing – 2006 Tax Rate at Board Meetings
Adopt & Appropriate FY2007 County Budgets
Adopt CY2006 Tax Rates at Board Meeting

June

· Distribute FY2007 Approved Budget Documents

BE IT FURTHER RESOLVED that the County Administrator be and he hereby is requested to prepare the Fiscal Year 2007 Budget in accordance with the Principles of High Performance Financial Management as adopted by the Board on June 21, 2005.

Administration; Authorize a Public Hearing to Lease a Portion of the Landfill for Methane Gas Conversion. Mr. Snellings commented.

Ms. Hilliard motioned, seconded by Mr. Fields, to adopt proposed Resolution R05-369.

Discussion ensued.

The Voting Board tally was:
Yea: (7) Cavalier, Fields, Gibbons, Hilliard, Osborn, Pash, Snellings
Nay: (0)

Resolution R05-369 reads as follows:

A RESOLUTION TO AUTHORIZE A PUBLIC HEARING TO
LEASE A PORTION OF THE LANDFILL FOR METHANE
GAS CONVERSION

WHEREAS, the Rappahannock Regional Solid Waste Management Board
(R-Board), is deeded jointly to the City of Fredericksburg and Stafford County; and

WHEREAS, the R-Board is requesting that the Fredericksburg City Council and the Board authorize the lease of approximately 0.75 acres for 20 years for a landfill gas conversion facility that creates electricity from methane gas emissions; and

WHEREAS, bids have been solicited with two proposals received and the selection of Ameresco;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the County Administrator be and he hereby is authorized to advertise a public hearing to support the selection of Ameresco to construct an electricity generating facility to be housed at the landfill and grant an easement of approximately 0.54 acres for the landfill gas transmission line.

Recess. At 2:40 P.M., the Chairman declared a recess.

Call to Order. At 2:50 P.M., the Chairman called the meeting back to order.

Worksession on Stormwater Utility. The County Administrator commented.

Mr. Matthew Criblez, York/Rappahannock Regional Manager, Department of Conservation and Recreation, gave a presentation and responded to Board members questions.

Mr. Snellings motioned, seconded by Mr. Osborn, to refer this item to the Finance Standing Committee.

Discussion ensued.

The Voting Board tally was:
Yea: (5) Gibbons, Osborn, Pash, Snellings, Cavalier
Nay: (2) Fields, Hilliard

Administration; Discuss Comprehensive Land Use Plan Revisions. Mr. Fields commented.

Mr. Fields motioned, seconded by Ms. Hilliard, to request Staff prepare a Request for Proposal (RFP) for Comprehensive Plan revisions.

Discussion ensued.

The Voting Board tally was:
Yea: (7) Gibbons, Hilliard, Osborn, Pash, Snellings, Cavalier, Fields
Nay: (0)

Legislative; Closed Meeting. At 4:10 P.M., Mr. Gibbons motioned, seconded by Mr. Osborn, to adopt proposed Resolution CM05-21.

The Voting Board tally was:
Yea: (7) Hilliard, Osborn, Pash, Snellings, Cavalier, Fields, Gibbons
Nay: (0)

Mr. Pash disqualified himself from attending Closed Meeting for the Public Safety PPEA Contract because he is an employee of Northrop Gruman.

Resolution CM05-21 reads as follows:

A RESOLUTION TO AUTHORIZE CLOSED MEETING

WHEREAS, the Board of County Supervisors desires to consult with counsel and discuss in Closed Meeting the Acquisition of Real Estate for Public Purpose and a matter regarding the disposition of publicly owned real estate and legal advice concerning a public safety PPEA contract, a fire stations PPEA contract, Smith Lake Park, the Crucible BZA Appeal and Crucible, Inc. v. The Board of Supervisors of Stafford County, Virginia, et al.; and

WHEREAS, pursuant to Section 2.2-3711 A3 and A7 VA Code Ann., such discussions may occur in Closed Meeting;

NOW, THEREFORE, BE IT RESOLVED that the Stafford Board of Supervisors
does hereby authorize discussions of the aforestated matters in Closed Meeting.

Call to Order. At 5:29 P.M., the Chairman called the meeting back to order.

Legislative; Closed Meeting Certification. Mr. Fields motioned, seconded by Mr. Osborn, to adopt proposed Resolution CM05-21a.

By Voice Vote, the tally was:
Yea: (7) Hilliard, Osborn, Pash, Snellings, Cavalier, Fields, Gibbons
Nay: (0)

Resolution CM05-21a reads as follows:

A RESOLUTION TO CERTIFY THE ACTIONS OF THE STAFFORD
COUNTY BOARD OF SUPERVISORS IN A CLOSED MEETING ON
OCTOBER 4, 2005

WHEREAS, the Board has, on this the 4th day of October 2005, adjourned into a closed meeting in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, the Virginia Freedom of Information Act, as it became effective July 1, 1989, provides for certification that such Closed Meeting was conducted in conformity with law;

NOW, THEREFORE, BE IT RESOLVED that the Stafford County Board of Supervisors does hereby certify, on this the 4th day of October 2005, that to the best of each member's knowledge: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were discussed in the Closed Meeting to which this certification applies; and (2) only such public business matters as were identified in the Motion by which the said Closed Meeting was convened were heard, discussed, or considered by the Board. No member dissents from the aforesaid certification.

Recess. At 5:30 P.M., the Chairman declared a recess until 7:00 P.M.

Call to Order. At 7:10P.M., the Chairman called the meeting back to order.

Invocation. Mr. Pash gave the Invocation.

Pledge of Allegiance. Ms. Hilliard led in the recitation of the Pledge of Allegiance to the Flag of the United States of America.

Presentations by the Public-II. The following persons spoke on topics as identified:

Scarlett Suhy-Pons - Ordinance amendments,
- Crow’s Nest.
Karen Richardson - Crow’s Nest.
- Ordinance amendments.
Linda Fellers - Crow’s Nest.
Helen Stone - Ordinance amendments.
- Crows Nest.
Ranjit Singh - Ordinance amendments.
- Crow’s Nest
Dewey Reynolds - Ordinance amendments.
- Crow’s Nest.
Nan Rollinson - Ordinance amendments.
Lou Silver - Cable Television
- Farm Bureau meeting; Future Farmers of America Chapter.
- Transportation and Land Use.
- Crow’s Nest.

Legislative; Presentation of a Proclamation.
§ to Declare the Week of October 9-15, 2005, as Fire Prevention Week. The Chairman and Vice Chairman presented the proclamation.

Planning; Consider an Amendment to the Comprehensive Plan Regarding the Groundwater Management Plan. Mr. Jeff Harvey, Director of Planning and Community Development, gave a presentation.

The Chairman opened a public hearing.
The following persons spoke:
Cecelia Kirkman
Lou Silver
Nan Rollinson
The Chairman closed the public hearing.

Mr. Gibbons motioned, seconded by Ms. Hilliard, to adopt proposed Resolution R05-359.

Discussion ensued.

The Voting Board tally was:
Yea: (7) Pash, Snellings, Cavalier, Fields, Gibbons, Hilliard, Osborn
Nay: (0)

Resolution R05-359 reads as follows:

A RESOLUTION TO ADOPT A GROUNDWATER MANAGEMENT PLAN AS A COMPONENT OF THE COMPREHENSIVE PLAN

WHEREAS, the region experienced drought conditions in 2001 through 2003; and

WHEREAS, the drought may have contributed to problems with well yields; and

WHEREAS, the County desires to ensure sustained use of groundwater resources; and

WHEREAS, a contract was awarded to Draper Aden Associates to prepare a Groundwater Management Plan; and

WHEREAS, the Board has determined that implementation strategies in the plan should be considered; and

WHEREAS, the Board has carefully considered the recommendations of the Planning Commission, staff and testimony received at the public hearing;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the Groundwater Management Plan be and it hereby is adopted as an element of the Comprehensive Plan.

Planning; Consider Rezoning From R-1 and B-3 to B-2 Property Consisting of 15.77 Acres Located at 3050 Jefferson Davis Highway. Mr. Jeff Harvey, Director of Planning and Community Development, gave a presentation.

The Chairman opened a public hearing.
The following persons spoke:
George Graves, Applicant
Dean Hawkins
Clay
Nan Rollinson
George Graves, Applicant
The Chairman closed the public hearing.

Ms. Hilliard motioned, seconded by Mr. Gibbons, to defer this item to the next Board meeting.

The Voting Board tally was:
Yea: (7) Snellings, Cavalier, Fields, Gibbons, Hilliard, Osborn, Pash
Nay: (0)

Administration; Execute a Right-of-Way Easement Agreement with Dominion Virginia Power on County Property off Layhill Road. The County Administrator, gave a presentation.

The Chairman opened a public hearing.
No one desired to speak.
The Chairman closed the public hearing.

Mr. Osborn motioned, seconded by Mr. Cavalier, to adopt proposed Resolution R05-334.

The Voting Board tally was:
Yea: (6) Cavalier, Fields, Gibbons, Hilliard, Osborn, Pash
Nay: (0)
Absent: (1) Snellings

Resolution R05-334 reads as follows:

A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR
TO EXECUTE A RIGHT-OF-WAY EASEMENT AGREEMENT WITH DOMINION VIRGINIA POWER

WHEREAS, Dominion Virginia Power plans to install underground facilities to serve the Leeland Station project and the proposed library site; and

WHEREAS, Dominion Virginia Power requests that the Board execute a Right-of-Way Easement Agreement to allow the installation of these underground facilities on property owned by the County (TM# 46-93E) off Layhill Road; and

WHEREAS, the Board has carefully considered the recommendation of Staff and the testimony received at the public hearing;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the County Administrator be and he hereby is authorized to execute a Right-of-Way Easement Agreement with Dominion Virginia Power for the property (TM# 46-93E) owned by the County off Layhill Road to allow installation of underground facilities.

Administration; Authorize the County Administrator Convey 75 Acres in the Hartwood Election District to the University of Mary Washington Real Estate Foundation. The County Administrator gave a presentation.

The Chairman opened a public hearing.
The following persons spoke:
Lou Silver
Joe Brito
The Chairman closed the public hearing.

Mr. Snellings motioned, seconded by Mr. Osborn, to defer proposed Resolution R05-218 to the next Board meeting.

Discussion ensued.

The Voting Board tally was:
Yea: (6) Fields, Gibbons, Hilliard, Osborn, Snellings, Cavalier
Nay: (1) Pash

Utilities; Vacate a Sanitary Sewer Easement at 108 Cool Spring Road for the Claiborne Run Sewer Interceptor and Execute a Deed for a New Sanitary Sewer Easement at Such Location. The County Administrator gave a presentation.

The Chairman opened a public hearing.
No one desired to speak.
The Chairman closed the public hearing.

Mr. Fields motioned, seconded by Ms. Hilliard, to adopt proposed Resolution R05-337.

The Voting Board tally was:
Yea: (7) Gibbons, Hilliard, Osborn, Pash, Snellings, Cavalier
Nay: (0)

Resolution R05-337 reads as follows:

A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR TO
EXECUTE A DEED FOR A SANITARY SEWER EASEMENT

WHEREAS, the County requires a sanitary sewer easement across parcel 54-69A for the replacement of the Claiborne Run Sewer Interceptor; and

WHEREAS, the owners of this parcel have agreed to grant this easement for the amount of $500; and

WHEREAS, the owners have requested that the County relinquish the existing easement upon completion of the new sanitary sewer; and

WHEREAS, the existing sanitary sewer easement across this parcel will no longer be required when the new sanitary sewer is placed in operation; and

WHEREAS, the Board has carefully considered the recommendations of the Staff and the testimony received at the public hearing;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the County Administrator be and he is hereby authorized to execute a Deed of Easement in an amount not to exceed Five Hundred Dollars ($500) for a sanitary sewer easement on TM Parcel 54-69A; and

BE IT FURTHER RESOLVED that the County Administrator be and he hereby is authorized to vacate the existing Deed of Easement on TM Parcel 54-69A immediately upon completion of the new sanitary sewer line.

Administration; Change Board Meeting Dates. The Chairman commented.

Mr. Gibbons motioned, seconded by Mr. Osborn, to adopt proposed Resolution R05-361.

Discussion ensued.

The Voting Board tally was:
Yea: (7) Hilliard, Osborn, Pash, Snellings, Cavalier, Fields, Gibbons
Nay: (0)

Resolution R05-361 reads as follows:

A RESOLUTION TO CHANGE THE BOARD OF
SUPERVISORS MEETING DATES

WHEREAS, it is the desire of the Board to schedule meeting dates which will permit attendance at annual meetings of professional associations, accommodate personal schedules and allow adequate time for preparation of meeting materials;

NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 4th day of October, 2005, that the regularly scheduled meetings on November 15, December 6 and 20 be and they hereby are cancelled; and

BE IT FURTHER RESOLVED that meetings be and they hereby are scheduled for November 29 and December 13, 2005; and

BE IT STILL FURTHER RESOLVED that the County Administrator be and he hereby is requested to advise Board members should the Regular Agenda become ponderous with issues so an adjourned or Special Meeting may be arranged.

Legislative; Closed Meeting. At 8:31 P.M., Mr. Gibbons motioned, seconded by Ms. Hilliard, to adopt proposed Resolution CM05-22.

The Voting Board tally was:
Yea: (6) Osborn, Snellings, Cavalier, Fields, Gibbons, Hilliard
Nay: (0)
Absent: (1) Pash

Resolution CM05-22 reads as follows:

A RESOLUTION TO AUTHORIZE CLOSED MEETING

WHEREAS, the Board of County Supervisors desires to consult with counsel and discuss in Closed Meeting the Acquisition of Real Estate for Public Purpose and the Disposition of County Owned Land; and

WHEREAS, pursuant to Section 2.2-3711 A3 VA Code Ann., such discussions may occur in Closed Meeting;

NOW, THEREFORE, BE IT RESOLVED that the Stafford Board of Supervisors
does hereby authorize discussions of the aforestated matters in Closed Meeting.

Call to Order. At 8:45 P.M., the Chairman called the meeting back to order.

Legislative; Closed Meeting Certification. Mr. Osborn motioned, seconded by Mr. Snellings, to adopt proposed Resolution CM05-22a.

The Voting Board tally was:
Yea: (7) Pash, Snellings, Cavalier, Fields, Gibbons, Hilliard, Osborn
Nay: (0)

Resolution CM05-22a reads as follows:

A RESOLUTION TO CERTIFY THE ACTIONS OF THE STAFFORD
COUNTY BOARD OF SUPERVISORS IN A CLOSED MEETING ON
OCTOBER 4, 2005

WHEREAS, the Virginia Freedom of Information Act, as it became effective July 1, 1989, provides for certification that such Closed Meeting was conducted in conformity with law;

Adjournment. At 8:46 P. M., the Chairman declared the meeting adjourned.

______________________________ ______________________________
Steve Crosby Gary D. Pash
County Administrator Chairman